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FAQs on using the library during the COVID-19 pandemic

Here you will find a list of the questions most frequently asked about (special) lending and literature provision services in the current situation.

30.11.2021

If you have other questions please contact the University Library’s Information Desk by sending an e-mail to information@ub.uni-muenchen.de or by calling 089 2180-2427.

We will also keep you up to date via our website, Facebook and Twitter.

Last updated:
• What protection and hygiene regulations must be observed when using the library?


General

Book issue and return

Reading/study workspaces

Service

Additional services for academic staff

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General

What protection and hygiene regulations must be observed when using the library?

Protect yourself and others by observing these protection and hygiene regulations:

  • According to the 15th Bavarian Infection Prevention Ordinance (15. BayIfSMV) the 2G rule (vaccinated or recovered) applies to all university and library buildings. Compliance checks will be carried out at the library entrance. In accordance with the Ordinance Governing Relief and Exemptions from the Protective Measures for the Prevention of the Transmission of COVID19 (COVID-19-Schutzmaßnahmen-Ausnahmenverordnung - SchAusnahmV) the following regulations apply:
    • A vaccinated person is an asymptomatic individual in possession of a vaccination certificate issued to him/her/them. A vaccination certificate consists of the physical or digital documentary proof of a completed course of protective vaccination against the SARS-CoV-2 coronavirus in German, English, French, Italian or Spanish, providing the relevant vaccination has been carried out using one or more of the vaccines listed by the Paul Ehrlich Institute on its internet website Proof of Vaccination […] and giving details of either a) the number of vaccine doses specified as a complete course of vaccinations by the Paul Ehrlich Institute on its internet website Proof of Vaccination […] and under the condition that at least 14 days have elapsed since the last required single dose, or b) a single vaccine dose in the case of persons who have recovered from COVID 19.
    • A recovered person is an asymptomatic individual in possession of a certificate of recovery issued to him/her/them. A certificate of recovery consists of the physical or digital documentary proof of a previous infection with the SARS-CoV-2 coronavirus in German, English, French, Italian or Spanish, providing the underlying test process has been conducted by means of laboratory diagnostics on the basis of nucleic acid detection (PCR, PoC, PCR or other nucleic acid amplification methods), and at least 28 days but not more than six months have elapsed.
    • Users who cannot be vaccinated for medical reasons must present the original medical certificate and a PCR test (not older than 48 hours).

Please present this proof at the counter together with your LMUcard or photo ID when entering the library.

  • In addition, library users are required to wear a face-mask. This can be a surgical or FFP2 mask, depending on the current hospitalisation rate. Currently, FFP2 masks must be worn. You may remove your mouth and nose covering when seated at your own reading and study workspace.
  • Please maintain a distance of at least 1.5 metres between yourself and others.
  • Please take note of the barriers and distancing markings in the circulation areas.
  • Do not visit the library if you are ill, especially if you have symptoms associated with a respiratory infection, or general unspecific symptoms.
  • Observe the etiquette governing coughing and sneezing (use the crook of your elbow instead of your hand).
  • Use tissues once only and dispose of them safely in a closed container.
  • Avoid shaking hands.
  • Maintain good hand hygiene and wash your hands with sufficient soap and water.

What hygiene regulations has the University Library adopted to protect library users?

The University Library has introduced a range of protection and hygiene regulations to protect users and staff from infection.

  • No-one with symptoms associated with a respiratory infection, or with general unspecific symptoms may enter the library.
  • Study workspaces have been placed 1.5 metres apart. 
  • Protective screens have been installed at all service desks. 
  • Disinfectant and cleaning fluid will be provided in the reading rooms for cleaning the reading/study workspaces and other contact surfaces.
  • All rooms will be regularly ventilated. Please note, that in libraries without air condition room temperatures might decrease temporarily during ventilation. top

Book issue and return

Which of the University Library's locations are open for circulation?

Books and media may be borrowed from and returned to the Zentralbibliothek (Main Library), the Zentrale Lehrbuchsammlung (Central Textbook Collection) and any of the Fachbibliotheken (Subject Libraries) in the University Library system, in compliance with strict safety and hygiene regulations. Access to the university and library buildings is limited to vaccinated or recovered persons in possession of the appropriate documentary proof (2G rule). You are furthermore required to wear an FFP2 mask. These regulations also to apply when borrowing or returning books, and when using the reading and study workspaces.

Please note at the Fachbibliothek Biologie und Biomedizin: Book orders are possible for the textbook collection and the open access collection; however, the provision and lending takes place entirely through the textbook collection, Großhaderner Straße 9; the location Großhaderner Straße 4 remains closed.

Opening hours

Please inform yourself about the terms of use of the institute libraries directly at the respective institute libraries.

Who is authorized to borrow from the library?

All user groups are allowed to borrow. Members of the LMU, external users and secondary/high school students borrow media at normal conditions. Additionally, LMU and TU students may temporarily borrow books from the open access collections of the subject libraries.

Is the loans function on my LMUcard enabled?

Newly issued LMUcards are being dispatched by post. This means your registration address will not have been checked and as a result you will not be able to order and borrow books for off-site use. To borrow books to take home you will need to have your LMUcard activated. To do this, please contact UB.info by e-mail to benutzung@ub.uni-muenchen.de and upload a picture of your [German] personal identity card or your residence permit (front and back) or your certificate of residency via upload form. As soon as the data is released, we will inform you by email.

Link to the upload form

Alternatively, you can go to the service desk of the Zentralbibliothek (Main Library) and proof that you are resident in Germany. Please present your [German] personal identity card OR your residency permit OR your certificate of residency.

How does the loans service work?

Borrowing from the Zentralbibiothek (Main Library)

Please use the University Library’s online catalogue to order books or other media from the stacks of the Zentralbibliothek (Main Library). The media you have ordered can be collected from the issue desk in the Circulation Area of the Zentralbibliothek or from the desk in the Zentrale Lehrbuchsammlung. Your items will be available two working days after the date you placed your order. Please collect all items within the next ten normal library opening days. You will need your LMUcard or your library card to borrow books.

Please note that the collections in the Allgemeiner Lesesaal (General Reading Room) are not available for loan.

Borrowing from the Zentrale Lehrbuchsammlung (Central Textbook Collection)and the Subject Libraries

If you wish to borrow books and other media from the Zentrale Lehrbuchsammlung (Central Textbook Collection) or from any of the Subject Libraries, please go directly to the shelves at your chosen location to select and borrow the items you require. You do not need to reserve a workspace first.

You will need your LMUcard or library card to borrow items.

If you wish to borrow books from the Fachbibliothek Biologie und Biomedizin, you must first order them via the online catalogue, as the reference collections at the Großhaderner Straße 4 location are still closed. Please collect these items from the Lehrbuchsammlung (Textbook Collection) at Großhaderner Straße 9.

Please note: before placing your order you must select the correct University Library branch location under „Location Selection” in the English version of the online catalogue, or German „Standortauswahl”.

How to order media:

  1. If you wish, change the interface language to English using the link „Sprache” top-right.
  2. Log in to your library account.
  3. Use the tab „Search” to search the online catalogue (on mobile devices choose „Navigation” to access the online catalogue). Then select the library under „Location Selection” or „Standortauswahl”.
  4. Search for the desired title and select it.
  5. When you have chosen the title you want, click on the tab „Get document” and then on „order”.

Please note that some collections in the Subject Libraries (e.g. reference books, loose-leaf works, journals) are for reference only.

Online catalogue

Maximum number of items

  • Students may borrow a maximum of 25 media, therefrom 10 media from the open access collection from the subject libraries. Included are also items registered to your account which you already have on loan.
  • LMU Students preparing their final undergraduate dissertation: contingent can be increased to 50 items by sending an e-mail to benutzung@ub.uni-muenchen.de
  • Borrowing limits for academic staff and doctoral candidates remain unchanged.

Loan periods and reminders

Loan periods for students:

  • 4 weeks: loan period for media from the Zentralbibliothek (Central Library), the Zentrale Lehrbuchsammlung (Central Textbook Collection) and the Textbook Collection from the Subject Libraries
  • 2 weeks: Media from the open access collection of the Subject Libraries
  • The loan period can be renewed up to 4 times for 2 weeks each time provided no other user has placed a reservation.

Special loan periods and renewal conditions apply for the academic staff of the LMU.

Where can I return books I have borrowed?

Note on the self-service return machine and the book drop in the Zentralbibliothek (Main Library)

The options for returning books in the Zentralbibliothek outside of library opening times are currently limited. You can return books via the self-service return machine: Monday - Friday 9.00 am - 8.00 pm

The book drop in the Zentalbibliothek (situated opposite the entrance to CIP Pool 1) is accessible during the opening hours of the LMU main building (Geschwister-Scholl-Platz 1 / Ludwigstraße 27): Monday - Friday 6.00 am - 10.30 pm and Saturday 8.30 am - 8.30 pm

Exceptional cases / Returns by post

If you have a valid reason for not being able to return your media (because you are abroad, for example), please contact the User Services Department (benutzung@ub.uni-muenchen.de).

You can also return your media by post.
Information on how to return your media by post

Do I need 2G proof when picking up or returning books that have been pre-ordered?

Please note that proof of vaccination or recovery (2G) is required in all university and library buildings even if you return or pick up ordered books.

If you are borrowing media on behalf of another user, please bring a 2G proof, written authority from the other user, the LMUcard or library card of the other user and your own ID with photo with you.

Where can I pay overdue fees or other charges?

Fees can currently be paid at the following locacations:

  • Zentralbibliothek (Main Library, pay station, next to the entrance to CIP-Pool 1, cash or bank card)
  • Zentrale Lehrbuchsammlung (Central Textbook Collection, pay station, bank card only)
  • Fachbibliothek Chemie und Pharmazie (pay station, bank card only)
  • Fachbibliothek Mathematik und Physik (pay station, bank card only)
  • Fachbibliothek Medizinische Lesehalle (pay station, bank card only)

Payment of fines is currently also possible by bank transfer. Please transfer the entire amount shown in your library account to the bank account below. Please make sure you give the reference and send us a transfer receipt to benutzung@ub.uni-muenchen.de. This is the only way to promptly cancel the fine from your account.

Account details:
Recipient: Bayerische Landesbank München
IBAN: DE53 7005 0000 0000 0248 68
BIC: BYLADEMMXXX
Purpose / reference: 704000128-6top

Reading/study workspaces

Which libraries offer reading/study workspaces?

Members of the LMU will be able to use the reading and study workspaces at all of the University's locations. Access to the open access collections is also possible. Only the Fachbibliothek Biologie und Biomedizin is still closed.

In order to use the reading and study workspaces, it is necessary to make an online reservation in advance.

Please note:

  • Fachbibliothek Tiermedizin: Please ask at the desk for use the reading and study workspaces
  • Lesesaal Altes Buch (Rare Books Reading Room). Please note: Special regulations apply for reserving items and library desks (in German)
  • CIP-Pool 1 (Computer Pool 1) and Zentrale Lehrbuchsammlung (Central Textbook Collection): no reservation possible, the places are freely accessible for participation in online courses (requirement: wearing a headset during the course)


Several of the larger law libraries are also open.

Workspace reservation

Why are fewer reading and study workspaces available now than before the Corona pandemic?

Due to the uniform federal or Bavarian regulations only a small number of study workspaces can currently be made available. 

Can I reserve a group study room or an individual carrel?

The group study room at all our locations will remain closed until further notice.

The individual carrels at the Subject Libraries Historicum and Philologicum can be reserved again. Please contact the relevant Subject Library to reserve individual carrels.

Do I have to make a reservation if I "just" want to go to the shelves?

You can enter the library, loan books, scan and copy without registering or making a reservation at all open locations of the University Library. Please note that proof of vaccination or recovery (2G) and FFP2-mask is required in the university and library buildings.

I have a digital lecture between two face-to-face events. Does the University Library provide workspaces I can use to participate in these online courses?

The University Library provides 88 workspaces at two selected locations explicitly to enable you to take part in online courses. You will find these workspaces in PC Room 1 and the adjacent University Library Training Room in the Main Building (Geschwister-Scholl-Platz 1), and on the upper floor of the Zentrale Lehrbuchsammlung (Central Textbook Collection), located at Leopoldstraße 13. These workspaces are freely available and there is no need to reserve in advance. The existing PCs can be used in PC room 1; please bring your own laptop for the other two rooms.

Please note that you may only use these workspaces if you wear a headset while participating in the course. Inside the building the ”2G“-rule (vaccinated or recovered) and the wearing of an FFP2 mask is mandatory, but you may remove your mask when seated at your workspace.

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Services

Have the Information Literacy courses resumed, e.g. the course „Recherche leicht gemacht” or the courses on the reference management programmes Citavi and Endnote?

All the University Library's face-to-face courses have been suspended until further notice. Information and registration conditions for the webinar "Recherche leicht gemacht XS – Crashkurs Online-Katalog" (in German) can be found under General Trainig courses. You will continue to have access to the University Library's E-tutorials, which will guide you through the basic principles of literature searching.

If you have any general questions about literature management programmes, please contact the Information Literacy Division by e-mail at literaturverwaltung@ub.uni-muenchen.de.
You will find both helpful advice on how to conduct subject-specific literature searches in individual databases and a list of contact partners within the Library on the University Library's website.

General training courses

E-tutorials

Subject specific searching

Can I borrow a tablet from the University Library?

LMU Students and doctoral candidates can borrow tablets from the University Library. You can borrow or return your tablet at the following times: Monday - Friday 9 am – 1.30 pm and 2 pm - 5 pm in CIP Pool 1 in the Zentralbibliothek (Main Library)

If you want to check whether there are any tablets currently available for loan, enter the title keyword "tablet-pcs" in the online catalague and set the current branch to "Zentralbibliothek/CIP-Pool 1". You can also click on the link below.

Tablets available for loan

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Additional services for academic staff

Is there a scan service for my electronic reserve collection (Semesterapparat)?

The University Library is offering the LMU teaching staff a free scan service for the LMU's learning platforms and electronic reserve collections (Semesterapparate) to improve literature provision for their courses.

How the scan service works:

  • Let the University Library know your literature requirements by completing the order form linked below and submitting it to the Library.
  • You will receive your scan by e-mail in PDF format.
  • You can now add the scan to your learning platform.

Use of the scan service is subject to the following copyright regulations:

  • Scans of whole journal articles or up to 15% of monographs are permissible,
  • Access to the scans must be limited to participants of the respective course.

Order form "Scans for the LMU learning platforms"

How can I use scans from books and journals for my own academic research?

The Campuslieferdienst (campus delivery service) is the University Library's document scanning service for LMU staff and postgraduate doctoral candidates; it enables these users to order scans from those printed books and journals in the University Library's collections not available in electronic form. The University Library will scan the requested texts and make them available to the user as a PDF document.

So far it has only been possible to order journal articles and book chapters up to a maximum of 30 pages. These restrictions have now been relaxed. Until further notice, and irrespective of the number of pages, you can now order:

  • complete articles from journals or collected editions
  • up to 75% of any one monograph

This can lead to longer delivery times.

Please note that for copyright reasons you may only use the scans you have requested for your own personal academic purposes. Guidance on how to place an order and further information on the Campuslieferdienst (campus delivery service) can be found on the following webpage:

About the Campuslieferdienst

E-tutorial "Campuslieferdienst" (in German)