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Scanning using the photocopiers

"Scan to USB" | "Scan to Mail"

All the photocopiers in the University Library are equipped with a free scan function. Simply press the F4 key on the left of the photocopier's control panel. You can save your scans in one of two ways:

  • Save your scans to a USB thumb drive ("Scan to USB")
  • Send by e-mail ("Scan to Mail")

"Scan to USB"

  1. Plug your USB drive into the appropriate slot. This is located on the outer right-hand side of the photocopier's control panel.
  2. Press the button "Datei speichern" (save file) at the top of the touch-screen.
  3. Select "im Speichergerät speichern" (save to device) as target.
  4. On the control panel press the start button with the green border. After the scan has completed you have 60 seconds to position your next document.
  5. Press # on the control panel to end the scan process and save the scan to the USB drive. Wait until the notification "Speichervorgang abgeschlossen" (scan process completed) appears before removing the drive.

Your scans will be saved in PDF format.

The USB drive must be formatted in the FAT32 format, otherwise you will see the error message "Speichermedium wurde nicht erkannt" (device could not be detected). The photocopier can only recognise the FAT32 format.top

"Scan to Mail"

  1. Select the field "Manuelle Eingabe" (enter manually) below the pre-selected tab "E-mail" on the touch-screen.
  2. Enter your e-mail address. You will find the @ sign under "Symboleingabe" (enter symbols) on the touch-screen. Press "OK".
  3. On the control panel press the start button with the green border. After the scan has completed you have 60 seconds to position your next document.
  4. Press # on the control panel to end the scan process and send the mail.
  5. Don't forget to press the Reset button with the yellow border on the control panel to return to the settings, otherwise the next user's scans could be sent to you by mistake.

You can view the confirmation that your scan has been sent under "Status gescann. Dat." This tab is located in the top line on the touch-screen.

Your e-mail address will be stored in a process history protocol. Press "Vorherig." (previous) on the touch-screen and select your e-mail address. This saves you having to enter it again every time.

You will find illustrated scan instructions on the wall poster near each of our photocopiers.